Privacy Policy

This privacy statement together with our terms of use sets out how Butterfly Conservation Warwickshire processes any personal data which we collect from you or which you provide to us.

This applies to the entire website. Any changes to these policies will be posted on this page.

Butterfly Conservation Warwickshire is committed to respecting the privacy of all visitors to its website. You can visit our website without identifying yourself or revealing any personal information. If you choose to provide us with any information by which you can be identified, then you can be assured that it will only be processed in accordance with this privacy statement.

We comply with data protection legal requirements and as branch of Butterfly Conservation are registered under the General Data Protection Regulations 2016 and the Privacy and Electronic Communications Regulations 2003.

Information we may collect and how we will use it

Butterfly Conservation Warwickshire use the information we collect to help us with understanding more about how our website is used and to be able to send you communications that may be of interest to you, either electronically or otherwise. We may collect information about you from forms you fill in on our website, if you contact us or create a Gatekeeper account. Your information will only be shared when there is a specific purpose, for example to send you electronic membership benefits such as our Spring and Autumn Newsletters via a third-party email service provider. Use of your data for this purpose is strictly controlled and you will only ever be sent information from Butterfly Conservation Warwickshire.

When you are on the website and are asked for personal information, you are sharing that information with Butterfly Conservation Warwickshire alone, unless explicitly stated otherwise, for example, MailChimp. Butterfly Conservation Warwickshire will not disclose any of your personally identifiable information, except when we have your permission or under special circumstances, such as when we believe the law requires it.

If you indicate that you are interested in receiving regular information about Butterfly Conservation Warwickshire’s activities, we will send you communications either electronically or by post.

When you give us personal information you can be confident that we will ensure its use will be restricted to Butterfly Conservation Warwickshire unless we say otherwise. If you give us your name and address you may be mailed with information about our work if you have provided informed consent. We are only able to email you with the information you have consented to receive. We will not pass your email address to a third party without your express permission.

Butterfly Conservation and Butterfly Conservation Trading Ltd will:


Like most websites, Butterfly Conservation Warwickshire uses cookies on its website in order to provide a more personalised and enhanced service.

A cookie is a small file, typically of letters and numbers, downloaded on to a device when the user accesses certain websites. Cookies are then sent back to originating website on each subsequent visit. Cookies are useful because they allow a website to recognise a user's device.They cannot be used to identify you personally.

There are two types of cookies:

  • per session cookies, which are temporary cookies that remain in the cookies file of your browser until you leave the site: and
  • persistent cookies, which remain in the cookies file of your browser for longer (how long depends on the lifetime of the specific cookie). These cookies are used to store information between visits to a site.

For more information about cookies, please see

By using the Butterfly Conservation Wareickshire website you are confirming that you are happy to accept our use of cookies. If you do not wish to receive cookies you can easily modify your web browser to refuse cookies, or to notify you when you receive a new cookie. However, you may not be able to use all the features of our site if cookies are disabled, and so in order to enjoy our website to the full, we recommend that you leave them switched on.

For instructions on how to stop cookies being installed on your browser, please see:

Cookies used on the Butterfly Conservation Warwickshire website:

No cookies are used on (except for Google Analytics - see below)

2. "Analytical" cookies
We use "analytical" cookies to allow us to recognise and count the number of visitors and to see how visitors move around the website when they're using it. This helps us to improve the way our website works, for example by making sure users are finding what they need easily.

3. Third-Party cookies
Our website uses YouTube to play video and visitors should be aware that YouTube may use cookies to gather information. Our website also use social networking sharing buttons and these third-party services may also use cookies to gather information.

Your Rights

Butterfly Conservation Warwickshire will always provide opportunities for you to opt out of any activities that you might not be interested in. Feel free to tell us, at any time, if you do or do not wish to receive certain types of communications. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting the Warwickshire Branch Membership Secretary or by contacting Butterfly Conservation Head Office at or by writing to Butterfly Conservation, Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP.

What to do if you think we have incorrect information or would like a copy of the information we hold on you?

You may request details of your personal information which we hold about you under the General Data Protection Regulations 2016 and this is not subject to any fee or charge. If you would like a copy of the information held on you please write to:

Chief Executive
Butterfly Conservation
Manor Yard
East Lulworth
BH20 5QP

Tel: 01929 400209

The accuracy of your information is important to us. If you change your email address or any of the other information we hold is inaccurate or out of date, please email the Warwickshire Branch Membership Secretary or You can also write to Butterfly Conservation, Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP.
We will correct any information promptly.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Other Websites

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


If you are aged 16 or under then we are required to obtain your parent or guardian’s consent to be able to process any personal information relating to you. If this consent is not given you are not allowed to give us any personal information.


Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to or write to Butterfly Conservation, Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP.